FISF Meeting Minutes January 25, 2018 Meeting Room

1) Call to Order    

The meeting was called to order at 7:05 pm.

2) Approval of Previous Minutes

Motion to approve the minutes of the last meeting was approved unanimously.

3) Governance

Peter Homulos presented the new governance papers:

• Members provided feedback and suggested minor tweaks 

• The org chart will include President, Secretary, VPs, Directors, Site Coordinators/Managers

• A revised version of the new governance papers will be circulated before the next meeting and should be ready for the AGM

4) Insurance

Peter Homulos presented 3 options. It was not clear what the liability limit would be in the event of an accident with multiple casualties.

ACTION: Peter will seek additional advice and send a poll to members to determine which option is preferred.

5) RCMP

• Peter Homulos mentioned that in the event that the Trillium Foundation funding application is not successful, there will be a need for more stable boats. A new control unit would cost $5,000. A new motor would cost $10,000. It was agreed that $5,000 should be held in case repairs are required.

• Bob Howlett said the money can be taken from the Auction account.

6) Events

It was greed that:

• The Sportsmen Show is not a good fit

• Cabella’s is OK if the minnow race is located in the front lobby

• Jim Burrell’s Summer Camp is a go

• The Outdoor Show remains TBD

7) Committee Reports

FINANCE

Bob Howlett reported that:

• The combined balance of the Nevada and general accounts is $9,807.00.

• The cell phone is very expensive ($700.00/yr) so a small provider should be considered. This would not solve the issue of who holds the phone and is therefore responsible for answering queries (info, bookings, etc.)

BOOKINGS

Pat O’Brien reported that:

• 7 bookings have already been made (5 for RCMP, 2 for Dow’s Lake).

• An ex-member in Smiths Falls is ready to start leading trips.

MEMBERSHIP

No report.

INVENTORY & MAINTENANCE

No report.

FUNDRAISING

Bob Howlett mentioned that:

• He found old magazines and would like to set up a meeting to start working on a new issue.

• He can make FISF business cards for all members who want some.

8) Other Business

Mike Whalen and Ken Peake suggested purchasing portable screens for presentations at events.

• These devices store picture files

• Several models and sizes are available, but an affordable option should be easy to find

• Existing images and video currently in other formats could be digitized

• Ken has offered to pay for one

• A stand would also have to be purchased to ensure better visibility at crowded events where placement on a table would not attract passersby

9) Adjournment 

The meeting was adjourned at 8:30 pm. The next meeting date is February 22, 2018.