FISF Meeting Minutes February 22, 2018

1) Call to Order    

The meeting was called to order at 7:05 pm.

2) Approval of Previous Minutes

Motion to approve the minutes of the last meeting was approved unanimously.

3) Insurance

Peter Homulos reported that:

• The insurance contract was renewed with a $5 Mil liability cover and no group limit.

• The insurance provider is aware that we take people with disabilities on the water.

4) Phone

• A new cell phone will be obtained, the contract will cost $15/month for 500 minutes.

• The existing number will be kept, calls will be forwarded to the new number.

ACTION: Peter Homulos and Bob Howlett to look into it

5) Governance

• The new Board titles and job descriptions were presented and approved

FISF members want to extend sincere thanks and appreciation to Doug Rubbra and Doug Ward for their work on revising and updating the Board structure and job descriptions.

• Bob Howlett pointed out that:

- Decisions regarding operations are taken by the Board, not the full membership, which calls for both a Board meeting and an AGM to be held in March.

- A Board of 13 members would make decision-making more manageable.

• Peter Homulos clarified that:

- Board meetings are open to all members, but only Board members vote.

- Only the President is elected by the full membership.

• Quorum at the AGM is not known.

ACTION: Peter Homulos will check

6) Events

• Bob Howlett and Val Dix will go to the event at Jim Burrell arena with the photo screen graciously provided by Ken Peake. 

7) Committee Reports

FINANCE

Bob Howlett reported that:

• The combined balance of the Nevada and general accounts is $21,902.90.

• Some transactions from the Dinner Auction need to be reconciled.

BOOKINGS

Pat O’Brien reported that:

• 12 trips have been booked so far (8 for RCMP, 4 for Dow’s Lake) for a total of 162 expected guests.

• The booking system is set up to send a reminder to captains 3 days ahead of trips.

• Carleton Place wants to be included in the online booking system.

• Smiths Falls is not taking bookings yet as it will only be operational if the Trillium funding application is successful.

MEMBERSHIP

• Dues will be collected at the AGM in March.

• It was suggested that collecting dues would be easier through Pay-Pal or Square.

ACTION: Peter Homulos will look into feasibility 

INVENTORY & MAINTENANCE

No report.

FUNDRAISING

• The Trillium decision is expected on March 2nd

ACTION: Peter Homulos will relay the decision via email to the full membership once received

8) Other Business

• Peter Homulos has a new email address: phomulos@gmail.com 

• Bob Howlett mentioned that the Optimist Club is holding its convention in Ottawa this year. They were offered 2 trips from Dow’s lake and also want a fishing trip for 12 kids.

• Pat O’Brien reminded members that 2018 is FISF’s 25 anniversary and that this year’s auction may include an online component to meet its $10,000 goal. 

9) Adjournment 

The meeting was adjourned at 8:15 pm. The next meeting is the AGM on March 22, 2018.