Trip Management

Below is a list of what crews should know and do in preparation for a safe and enjoyable trip for all aboard.

A.    2 days before the trip:

Contact organization to confirm trip details as outlined on trip schedule (time, location, gate code, parking/drop off, number of guests, picnic, wheelchairs, fishing, etc.)  

A reminder to complete the waivers for each guest.

Agree to confirm trip the morning of, based on latest weather update.

Make sure you have a cell phone number for someone who will be with the group in case there are last minute issues, such as weather updates, mechanical issues or lost guests.

B.     Day of the trip:

AM trip confirmation based on latest weather forecast and recommendations (clothing, refreshment, sun protection), reminder to bring the waivers.

Prepare boat (gas, chairs, fishing & safety equipment)

Clean path for guests and wheelchairs

Install the boarding ramp

Start and warm-up engine

Greeting, paperwork, bathrooms, PFD to each participant

Assist boarding loading/unloading and weight distribution

C.   What you should have with you:

Boating licence and driver licence

Mobile phone (emergency contact list, gate codes)

Something to drink and snack

Weather protection (jacket, hat, sunglasses, sunscreen)

PFD

D. Watercraft Operation 

Pre-launch checklist (fuel, communication, safety equipment, flotation devices, equipment)

Basic controls: starting, kill switch, steering, throttle, braking

Navigation rules (“rules of the road” on water) Right of way, buoy system, no-wake zones

Docking and mooring refresher

E. Water Safety Essentials

Life jacket types, sizes & inspection

Safe practices (no standing, balanced movement)

Common hazards: cold water shock, currents, entanglement

Group travel safety: communication, buddy system

Sun, hydration, and fatigue risks

F. Emergency Procedures

Person overboard: spot, alert, throw a rescue ring

Engine failure response

Activating Emergency Services (911)

CPR & first aid

G. Environmental & Legal Considerations

Awareness of local regulations (speed limits, protected areas)

Marine wildlife protection

Weather readiness: reading forecasts, wave conditions

Invasive species prevention (boat cleaning, draining)